Governance
How the club is run — our constitution, the Executive Committee, and the minutes of our meetings.
How the club is run
Winchester Running Club is run by an Executive Committee elected by the membership, which is responsible for the day-to-day running of the club. You can see who currently serves on it, and how to contact them, on our People page.
The club is governed by its constitution, and operates under the policies we have adopted as an England Athletics affiliated club. Committee meetings are minuted, and the papers from our Annual and Extraordinary General Meetings are published below.
Governing documents
Constitution
The adopted constitution, and the CIO constitution proposed to members as part of the club's conversion to a Charitable Incorporated Organisation.
| Document | Adopted | Download |
|---|---|---|
| CIO Constitution CIO constitution as submitted to the Charity Commission, 14 February 2026. | 14 Feb 26 | Download CIO Constitution |
| Constitution The club's constitution, final version adopted June 2024. | 1 Jun 24 | Download Constitution |
| Conversion to CIO — briefing note to members | 26 Mar 25 | Download Conversion to CIO — briefing note to members |
General meetings
Annual and Extraordinary General Meetings
Agendas, papers and minutes, most recent meeting first.
| Document | Owner | Meeting date | Download |
|---|---|---|---|
| AGM 2026 | |||
| AGM 2026 — Treasurer's report 2025/26 | Treasurer | 17 Apr 26 | Download AGM 2026 — Treasurer's report 2025/26 |
| AGM 2026 — Minutes | Club Secretary | 17 Apr 26 | Download AGM 2026 — Minutes |
| AGM 2025 | |||
| AGM 2025 — Agenda | Club Secretary | 28 Mar 25 | Download AGM 2025 — Agenda |
| AGM 2025 — Committee roles | Club Secretary | 28 Mar 25 | Download AGM 2025 — Committee roles |
| AGM 2025 — Slides | Club Secretary | 28 Mar 25 | Download AGM 2025 — Slides |
| AGM 2025 — Minutes (final draft) | Club Secretary | 28 Mar 25 | Download AGM 2025 — Minutes (final draft) |
| EGM 2024 | |||
| EGM 2024 — Notice of meeting | Club Secretary | 21 Jul 24 | Download EGM 2024 — Notice of meeting |
| EGM 2024 — Minutes | Club Secretary | 21 Jul 24 | Download EGM 2024 — Minutes |
| AGM 2024 | |||
| AGM 2024 — Agenda | Club Secretary | 24 Mar 24 | Download AGM 2024 — Agenda |
| AGM 2024 — Minutes | Club Secretary | 24 Mar 24 | Download AGM 2024 — Minutes |
Members only
Committee meeting minutes
Minutes of Executive Committee meetings by year, most recent first. Sign in to download — if you are a member and cannot find something, please ask the Club Secretary.
Standing for election
Committee role descriptions
What each role involves. If you are thinking about standing, or just curious what the job entails, please do read them — and talk to us.
| Document | Download |
|---|---|
| Chair Leads the Executive Committee and represents the club externally. | Download Chair |
| Club Secretary Keeps the club's records, calls meetings and takes the minutes. | Download Club Secretary |
| DBS Verifier Verifies DBS applications for coaches and volunteers. | Download DBS Verifier |
| Membership Secretary Handles joining, renewals and the membership records. | Download Membership Secretary |
| Ordinary Member Contributes to committee decisions without a named portfolio. | Download Ordinary Member |
| Social Media and Communications Runs the club's social channels and member communications. | Download Social Media and Communications |
| Treasurer Looks after the club's finances, budget and annual accounts. | Download Treasurer |
| Vice Chair Deputises for the Chair and supports the committee's work. | Download Vice Chair |
| Welfare Officer First point of contact for welfare and safeguarding concerns. | Download Welfare Officer |
Related
- Policies and forms — safeguarding, health and safety, inclusion and more
- People — the Executive Committee and who to contact